- Visa and Immigration Procedure in Japan
- Japan's new Immigration system from April 2015
- Change of Immigration system in July 2012
- Visa requirements in Japan
- How to obtain a visa for Japan
- Visa renewal in Japan
- Where to apply for a visa for Japan
- Required documents
- Re-entry permit
- Resident Card
- Getting a new passport
- Changing jobs in Japan
- Self sponsorship
- Sending employees to Japan
- Work permission for student and "dependent" visa holders
- Working holiday visa in Japan
- Marriage in Japan
- Divorce and visa
- Permanent resident
- Certificate of Eligibility (COE) rejected
- Overstay in Japan
- Starting business and visa in Japan
- Employment of foreign workers
- Japanese descendants (nikkei)
- Make a plan of your future in Japan
- Setting up business in Japan
- Incorporation, setting up an office/company in Japan
Visa & Immigration procedure in Japan
What are the documents that you need to prepare before applying for a visa (status of residence)?
The documents you need to submit are more or less the same within the same group category of visas (status of residence).
For a working visa (status of residence), you will need to submit :
- Application form
- Contract with your employer, letter of appointment, invitation letter, or any other documents to prove your activities, position, salary, period of time you will need to stay in Japan, etc.
- Company's certificate of registry (Tokibo Tohon)
- Company's most recent financial statements (Balance Sheet and Profit and Loss statement)
- Company's withholding tax report
- Description of the company's activities (brochure, catalogues, printed web pages...)
- Your CV/resume
- Certificates of degree, certified transcripts, certificates of diploma, training, awards or qualifications
- Documents to prove your previous working experience (letters from your former employers, etc.)
- Portrait photo (3cmx4cm)
There could be other necessary documents depending on each case.
For renewal, you will also need a certificate of employment (zaishoku shomei sho) and the most recent tax payment certificate (nozei shomei sho) issued by the local city hall/ward office.
For a visa granted according to your family status (Spouse of Japanese National, Long Term Resident...) :
- Application form
- Documents proving your relation based on which your visa will be granted, such as Marriage Certificate, Birth Certificate, Family Registry (Koseki), Resident certificate (Juminhyo)...
- Letter of Guarantee
- Questionnaire (for Spouse of Japanese national)
- Documents to prove your income (Certificate of employment and the most recent tax payment certificate). If you don't work, you will need such documents from the person who supports you financially, or other documents such as your bank statements showing enough savings.
There are also other required documents such as family photos (in case of spouse visa) or a list of family members, certificate of criminal record (in case of 3rd generation Nikkei applicants) etc.
All the documents written in foreign languages have to be translated into Japanese.
If you have any other documents that could work on your favor, you can also add them even if they are not mentioned on the list.
In many cases, it is recommended to write a statement (in Japanese) in order to explain why you need to obtain, change or renew your visa (status of residence).
Even if it's not required, submitting such statement helps Immigration understand your situation better, and possibly increases your chance of getting a visa (status of residence).
It is often a good idea to ask a professional like us to write such letter, as it requires a profound knowledge in Immigration Law and in Immigration's policies.
From July 9, 2012, it is no longer required to have a Re-entry permit if you will be back in Japan within 12 months.
If you will be away for more than one year, it is still required to obtain a re-entry permit in advance
Your current visa (including the permanent resident visa) will be automatically canceled if you come back after 12 months and it is also not possible to extend the re-entry permit at the Japanese Consulate overseas if you leave Japan using the "re-entry permit exemption".
If there is a chance that you will be away from Japan for more than 12 months, it is still recommended to get a Re-entry permit before you leave Japan.
With the introduction of new Immigration law from July 9, 2012, a Resident Card replaces an Alien Registration Card.
For those arriving in Japan with the Certificate of Eligibility, a Resident Card will be issued upon arrival at the airport (Narita, Haneda, Kansai, Nagoya, New Chitose, Hiroshima and Fukuoka).
New Resident Card is issued each time you renew or change your visa status.
Under the new system, there is no visa stamp in your passport, so your Residence Card is the proof of your visa in Japan.
For those who are already resident in Japan, a new card will be issued at the time of the next visa renewal (or change of visa status).
It is required to report the change of your personal address to the city hall.
When you move, it is required to report the departure to the city hall of the place where you used to live, then also the arrival to the new city hall where you became resident.
All the other changes (employers and their address, name, marital status, etc.) need to be reported to the Immigration office within 14 days (not to the city hall) and there is a penalty for not doing so.
The notification however can be submitted by sending the document by post to the Immigration office.
For Permanent Resident visa holders, your current Alien Registration Card is valid until July 8, 2015. You will need to go to the nearest Immigration office to have a new Resident Card made before then.
A Resident Card is not issued to those with a tourist visa or any other type of visa that is valid for 3 months or less.
Getting a new passport
If you haven't got a new Resident Card, your visa stamp is still on the old passport when you renew it and get a new one.
You can travel with two passports (the old expired one with your current visa stamp and the new valid one without any visa in it) in this case until you will renew your visa next time, or get a new Resident Card.
Certified as an Immigration Lawyer by the immigration office, we can help you with obtaining an appropriate visa and with other immigration procedures.